2020 All-Comers Outdoor Track & Field Meets
CONDUCTED BY PVTCALL EVENTS ARE SUBJECT TO CANCELLATION IF OTHER VIRGINIA EVENTS ARE CANCELLED BY ORDER OF THE GOVERNOR OR THE LOCAL JURISDICTIONWe want to protect everyone's safety and healthPlease watch this page for announcementsPlease join our e-mail list for announcements - send a message to email@example.com, then reply to the confirmation messagePlease join our Facebook pagePlease follow us onTwitter -- #PotomacValleyTC
TENTATIVE dates and locations of PVTC's all-comers track & field meetsCurrently, registration is race-day only, on-siteWhen we know for sure that a meet will go on as tentatively scheduled, we will open registration on-line and by mailSaturdays, July – TBD | possibly two evening meets at Archbishop Carroll High School, 4300 Harewood Road NE, Washington DC 20017 or Gallaudet University, 800 Florida Avenue NE, Washington DC 20002Saturday, August 1, Wakefield High School, 1325 South Dinwiddie Street, Arlington VA 22206Saturday, August 22, Edison High School, 5801 Franconia Road, Alexandria VASaturday-Sunday,September 5-6, T.C. Williams High School, 3330 King Street, Alexandria VA
If your team wants to assist us at our all-comers meets as a fund-raiser for your team, please contact
Craig Chasse (703-481-3530)
SCHEDULE OF EVENTS AT ALL-COMERS TRACK & FIELD MEETS:
7:00-8:00 AM: Free racewalk clinic - 90 minutes before first event of All-Comers Outdoor Track Meets
8:30 AM 3000m Racewalk / 800m Youth Racewalk, followed by 300m 40 & over hurdles / 400m 15 & over hurdles
9:10 AM Mile followed by 100m, Mile Walk, 400m, 100/110m Hurdles, 3000m, 200m , 800m, 4x100m, 4x400m
FIELD EVENTS: 8:30 AM Youth Long Jump, followed by 1st flight of Adult Long Jump at about 9:30 AMExtra flights of Long Jump after the 100m dash followed by Triple Jump8:30 AM 1st flight of Discus followed by extra flights of Discus followed by 1st flight of Shot Put8:30 AM High Jump under 5 feet10:00 AM High Jump starting at 5 feet10:00 AM Pole Vault12:00 noon Turbo Jav on infield
NOTE: We conduct Hammer / Javelin / Weight / SuperWeight Throws at the park near T.C. Williams High School, 3330 King Street, Alexandria VA, starting at 1:00 PMPark on the south side of the school near the recreation center
$10.00 non-PVTC members 18 and over; $5.00 PVTC members; $5.00 Youth under 18
Unlimited number of events for one entry fee
We use Fully-Automatic Timing and wind gauges
PVTC intends to hold all track and field meets as scheduled
PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions
NOTES on Hammer, Javelin, and WeightFor meets at Robinson High School, we throw javelin during or after shot put. We throw hammer and weight after 1:00 PM at the park near T.C. Williams if enough interest.For meets at T.C. Williams, we conduct all throwing events (except shot put) at the nearby park.For meets at Edison High School, upon conclusion of shot put, we go to the park near T.C. Williams to throw javelin, hammer, and weight, if enough interest.Superweight throw held pending sufficient interest, officials, and equipment.
All meets are sanctioned by
All USATF member athletes are covered by USATF's individual insurance policy.
USATF membership is available at www.usatf.org
If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
PVTC intends to hold all track and field meets as scheduled. PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions.
Fully-Automatic Timing is used for most running events (and records as applicable)
Wind gauge used as needed for sprints and horizontal jumps
Starting blocks available
Track spikes may not exceed ¼-inch in length
Throwers are responsible for bringing their own implements
PVTC has some implements available at no charge
Volunteer to help at meets
Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
The success of these track meets depends on the number of volunteers we have.
Volunteers also help keep the entry fees low for everyone.
Order of Competition in Track Event Heats and Field Event Flights
In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49,
etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into
manageably-numbered sections (800 under 12, mile under 16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender,
females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.
In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up.
At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
We sell blocks of numbers to youth coaches for each team member at $4.00 each.
We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
The coach must return the completed sign-up sheet to the registration desk.
To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
Helpful tip: just enter your whole team and then only pay for the ones who show up that morning.
If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com
Coaches should remind athletes to stay in their lanes so they may be properly scored.
Finish Line and Scoring Procedures
At the finish line, three lane judges and a head judge are responsible for place finishing. At least three officials are responsible for timing, including one designated head timer. Additionally, an official is designated as the chief scorer. At least two officials are assigned to the FAT system if used.
Upon completion of each race, based upon placement of the athletes by lane by the head judge, with assistance from the three judges as needed, the lane judges write the bib number of the athlete to the heat sheet in the proper order of finish as called
by the head judge. The head judge or a runner holds the heat sheets for each event. Upon completion of each race, the heat sheet is given to the head scorer who places the finish time next to the athlete's name, as provided by the head timer. We use the FAT system as a back-up
system for athletes under 15 and as the primary system for athletes 15 and over, if staff is available. We use hand-held times on the heat sheets for all races on race day if FATs were not immediately available. Once the times are placed on the heat sheet, we copy the heat
sheet and send it to the registration table for posting, as soon as possible. We file the original in the results folder for the race transcriber to post the final results on our web site. Later in the meet or at the end of the meet, we affix FAT times, when available, to the original
|Not conducted by PVTCHigh Performance Domestic Opportunity Track & Field MeetsFor more information, contact David Barmer (202-907-0213)Printable flyerSaturday, May 16 -- Prince George's Sportsplex outdoor track, Landover MDSunday, May 31 -- Dunbar High School track, Washington DC|
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