2022 All-Comers Outdoor Track Meets
USATF COVID-19 Protocols
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Dates and Locations of Upcoming events
August 13, 2022- 8:30 AM Start - All Comers Track & Field Meet @ Edison High, 5801 Franconia Road, Alexandria VA 22310
- A great tune up for the 46th Annual PVTC Championship Track & Field Meet.
- Preceded at 7:30 AM by one-hour of race-walk training
- Family night at the track and Meet of Miles at Yorktown High School, 2700 North Greenbrier St, Arlington
- This is a new effort featuring 400m races for 4 and under (with parents if desired), 800m races for 8 and under, and youth, high school, open and masters miles.
- No advanced registration required. Free for 8 and under, $5 for all mile heats. On-site registration Sunday, Aug 21 starting at 4:30pm. Kids 400m at 5pm, kids 800m at 5:30pm, rolling heats of the mile starting at 6pm.
- 8:30 AM Start - 46th Annual PVTC Track & Field Championships @ Alexandria City High School VA
- The PVTC Games hopes to return to the newly rebuilt ACHS track
- We are still working out the details on this event
- Preceded at 7:30 AM by one-hour of race-walk training
SANCTION
- All PVTC meets are sanctioned by USATF
- All USATF member athletes are covered by USATF's individual insurance policy.
- USATF membership is available at www.usatf.org
- If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
- PVTC intends to hold all track and field meets as scheduled. PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions.
EQUIPMENT
- Fully-Automatic Timing is used for most running events (and records as applicable)
- Wind gauge used as needed for sprints and horizontal jumps
- Starting blocks available
- Track spikes may not exceed ¼-inch in length
- Throwers are responsible for bringing their own implements
- PVTC has some implements available at no charge
VOLUNTEERS
If your team wants to assist us at our all-comers meets as a fund-raiser for your team, please contact Craig Chasse (703-481-3530)- Volunteer to help at meets
- Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
- The success of these track meets depends on the number of volunteers we have.
- Volunteers also help keep the entry fees low for everyone.
Order of Competition in Track Event Heats and Field Event Flights
In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49, etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into manageably-numbered sections (800 under 12, mile under 16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender, females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up.
Entry Procedures
- At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
- We sell blocks of numbers to youth coaches for each team member at $4.00 each.
- We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
- The coach must return the completed sign-up sheet to the registration desk.
- To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com Coaches should remind athletes to stay in their lanes so they may be properly scored.
Finish Line and Scoring Procedures
At the finish line, three lane judges and a head judge are responsible for place finishing. At least three officials are responsible for timing, including one designated head timer. Additionally, an official is designated as the chief scorer. At least two officials are assigned to the FAT system if used.Upon completion of each race, based upon placement of the athletes by lane by the head judge, with assistance from the three judges as needed, the lane judges write the bib number of the athlete to the heat sheet in the proper order of finish as called by the head judge. The head judge or a runner holds the heat sheets for each event. Upon completion of each race, the heat sheet is given to the head scorer who places the finish time next to the athlete's name, as provided by the head timer. We use the FAT system as a back-up system for athletes under 15 and as the primary system for athletes 15 and over, if staff is available. We use hand-held times on the heat sheets for all races on race day if FATs were not immediately available. Once the times are placed on the heat sheet, we copy the heat sheet and send it to the registration table for posting, as soon as possible. We file the original in the results folder for the race transcriber to post the final results on our web site. Later in the meet or at the end of the meet, we affix FAT times, when available, to the original heat sheets.