Potomac Valley Track Club
Outdoor All-Comers Track & Field Meets
Edison High School
5801 Franconia Road, Alexandria VA 22310
SATURDAY, May 30, 2015 -- 8:00 AM to 1:00 PM
SATURDAY, June 27, 2015 -- 8:00 AM to 1:00 PM
SATURDAY, July 18, 2015 -- 8:00 AM to 1:00 PM
SATURDAY, August 15, 2015 -- 8:00 AM to 1:00 PM
SATURDAY-SUNDAY, September 5-September 6 -- POTOMAC VALLEY GAMES, including Mark Richards Open Pentathlon & Throws Pentathlon
Edison High School, 5801 Franconia Rd, Alexandria VA
400m fast, rubberized, all weather surface
I-495 (Capital Beltway) to Van Dorn Street south. Cross Franconia Road. Turn left into schoolyard,
Registration opens at 7:30 AM
Free racewalk clinic 7:00-7:45 AM
No membership fee is required to compete, but you can join PVTC at the meets
New members who join PVTC at a meet get free entry to that meet
Register on-site on race day or on-line
$8.00 non-PVTC members 18 and over
$5.00 PVTC members
$4.00 Youth under 18
Financial aid is available
Unlimited number of events for one entry fee
Pre-register for all 4 meets and get one free -- 4 meets for the price of 3
8:00 AM (9:00 AM on August 15)
3000m Racewalk / 800m Youth Racewalk followed by
8:40 AM (9:40 AM on August 15) -- rolling schedule
Mile, followed by
1:00 PM -- All events end
8:30 AM (9:00 AM on August 15)
High jump under 5 feet
High jump over 5 feet
8:30 AM (9:00 AM on August 15)
Long jump (youth long jump starts at 8:30 AM, adult long jump starts after 100m
Triple jump after long jump
Turbo-Javelin follows youth long jump
8:30 AM (9:00 AM on August 15)
Discus, followed by
No javelin, sorry about that -- see 1:00 PM below
Hammer followed by Weight Throw and Superweight Throw and Javelin PRACTICE
at T.C. Williams High School, 3330 King Street, Alexandria VA 22302
All meets are sanctioned by USATF.
All USATF member athletes are covered by USATF's individual insurance policy.
USATF membership is available at www.usatf.org
If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
PVTC intends to hold all track and field meets as scheduled. PVTC, however, reserves the right to cancel or
shorten an event, or the meet, due to time constraints or hazardous conditions.
Fully-Automatic Timing is used for most running events (and records as applicable)
Wind gauge used as needed for sprints and horizontal jumps
Starting blocks available
Track spikes may not exceed ¼-inch in length
Throwers are responsible for bringing their own implements
PVTC has some implements available at no charge
Volunteer to help at meets
Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
The success of these track meets depends on the number of volunteers we have.
Volunteers also help keep the entry fees low for everyone.
Order of Competition in Track Event Heats and Field Event Flights
In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49, etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into manageably-numbered sections (800 <12, mile <16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender, females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.
In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up
At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
We sell blocks of numbers to youth coaches for each team member at $4.00 each.
We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
The coach must return the completed sign-up sheet to the registration desk.
To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
Helpful tip: just enter your whole team and then only pay for the ones who show up that morning.
If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com
Coaches should remind athletes to stay in their lanes so they may be properly scored.
Finish Line and Scoring Procedures
At the finish line, three lane judges, and a head judge are responsible for
place finishing. At least three officials are responsible for timing,
including one designated head timer. Additionally, an official is
designated as the chief scorer. At least two officials are assigned to
the FAT system if used.
Upon completion of each race, based upon placement of the athletes by lane
by the head judge, with assistance from the three judges as needed, the lane
judges write the bib number of the athlete
to the heat sheet in the proper order of finish as called
by the head judge. The head judge or a runner holds the heat sheets for
each event. Upon completion of each race, the heat sheet is to
given to the head scorer who places the finish time next to the athlete's
name, as provided by the head timer. We use the FAT system as a back-up
system for athletes under 15 and as the primary system for athletes 15 and
over, if staff is available. We use hand held times on the heat sheets for all
races on race day if FATs were not immediately
available. Once the times are placed on the heat sheet, we copy the heat
sheet and sent it to the registration table for posting, as soon as
possible. We file the original in the results folder for the race
transcriber to post the final results on our web site. Later in the meet
or at the end of the meet, we affix FAT times, when available, to the original