ACE Physical Therapy & Sports Medicine Institute
ACE

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Outdoor All-Comers Track & Field Meets

www.pvtc.org/outdoor.html

  • 2017 All-Comers Outdoor Track & Field Meets
  • Dates:
  • Saturday, May 27 - All-Comers Meet #1 at Robinson High School, 5035 Sideburn Rd, Fairfax VA 22032
  • Saturday, June 10 - All-Comers Meet #2 at T.C. Williams High School, 3330 King Street, Alexandria VA
  • Saturday, June 10 - Sunday, June 11 -- decathlon
  • Saturday, July 8 - All-Comers Meet #3 at Howard Community College, 10901 Little Patuxent Parkway, Columbia MD
  • Saturday, July 22 - All-Comers Meet #4 at Edison High School, 5801 Franconia Road, Alexandria VA
  • Saturday, August 5 - All-Comers Meet #5 at Edison High School, 5801 Franconia Rd, Alexandria VA
  • Saturday, August 19 - All-Comers Meet #6 at Edison High School, 5801 Franconia Rd, Alexandria VA
  • Saturday-Sunday, September 2-3 - ACE-PT Potomac Valley Games at T.C. Williams High School, 3330 King Street, Alexandria VA
  • We thank Robinson, T.C. Williams, HCC, and Edison High Schools for welcoming us
  • If your team wants to assist us at our all-comers meets in 2017 as a fund-raiser for your team, please contact Craig Chasse (703-481-3530)
  • Schedule of Events:
    • 7:00-8:00 AM: Free racewalk clinic - 90 minutes before first event of All-Comers Outdoor Track Meets

    • TRACK EVENTS:
    • 8:30 AM 3000m Racewalk / 800m Youth Racewalk, followed by 300/400m Hurdles
    • Mile followed by 100m Mile Walk 400m 100/110m Hurdles
    • 3000m 200m 800m 4x100m 4x400m
    • FIELD EVENTS:
    • 8:30 AM High Jump under 5 feet 10:00 AM High Jump over 5 feet
    • 8:30 AM Youth Long Jump, followed by Turbo-Javelin
    • Adult Long Jump starts after 100m, followed by Triple Jump
    • 8:30 AM Discus, followed by Shotput Javelin
    • 10:00 AM Pole Vault
    • 1:00 PM Hammer followed by Weight Throw and Superweight Throw at T.C. Williams High School, 3330 King Street, Alexandria VA 22302
  • Entry Fees: $10.00 non-PVTC members 18 and over; $5.00 PVTC members; $5.00 Youth under 18
  • Register for all 6 meets and get one free (6 meets for the price of 5)
  • Unlimited number of events for one entry fee
  • We use Fully-Automatic Timing and wind gauges
  • PVTC intends to hold all track and field meets as scheduled
  • PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions
    Enter on-site on race day, or
    Enter on-line for all-comers meets
    Volunteer to help at meets
  • LOCATIONS:
  • Robinson High School, 5035 Sideburn Road, Fairfax VA | MAP
  • 400m fast, rubberized, all weather surface

  • T.C. Williams High School, 3330 King Street, Alexandria VA | MAP
  • 400m fast, rubberized, all weather surface

  • Howard Community College, 10901 Little Patuxent Parkway, Columbia MD | MAP
  • 400m fast, rubberized, all weather surface

  • Edison High School, 5801 Franconia Rd, Alexandria VA | MAP
  • I-495 (Capital Beltway) to Van Dorn Street south. Cross Franconia Road. Turn left into schoolyard,
  • 400m fast, rubberized, all weather surface
  • NOTES on Hammer, Javelin, and Weight:
    1. At Robinson High School, we throw javelin during or after shot put. We throw hammer and weight after 1:00 PM at T.C. Williams at nearby Chinquapin Park if enough interest
    2. At T.C. Williams, we conduct all throwing events (except shot put) at nearby Chinquapin Park
    3. At Howard Community College, we conduct all throwing events on-site
    4. At Edison High School, upon conclusion of shot put, we go to T.C. Williams at nearby Chinquapin Park to throw javelin, hammer, and weight, if enough interest
  • Hammer
  • Weight Throw
  • Superweight throw held pending sufficient interest, officials, and equipment
  • USATF
    SANCTION
  • All meets are sanctioned by USATF.
  • All USATF member athletes are covered by USATF's individual insurance policy.
  • USATF membership is available at www.usatf.org
  • If you are going for a record in any event, please notify the meet director so that we can provide the required number of certified timers and judges.
  • PVTC intends to hold all track and field meets as scheduled.  PVTC, however, reserves the right to cancel or shorten an event, or the meet, due to time constraints or hazardous conditions.
    EQUIPMENT
  • Fully-Automatic Timing is used for most running events (and records as applicable)
  • Wind gauge used as needed for sprints and horizontal jumps
  • Starting blocks available
  • Track spikes may not exceed -inch in length
  • Throwers are responsible for bringing their own implements
  • PVTC has some implements available at no charge
    VOLUNTEERS
  • Volunteer to help at meets
  • Since these are all-comers meets, we greatly appreciate your assistance helping to set up and conduct events and to clean up after the meet.
  • The success of these track meets depends on the number of volunteers we have.
  • Volunteers also help keep the entry fees low for everyone.
    Order of Competition in Track Event Heats and Field Event Flights
  • In all events, the Clerk of Course groups lane races (races 400m or shorter) in this manner: adults first, from youngest to oldest, 18-29, 30-39, 40-49, etc. then youth 6 & under, 7-8, 9-10, 11-12, 13-14. In the 800, mile and 3000, we will go with a fast section first, then break the remaining entrants into manageably-numbered sections (800 <12, mile <16). The 3000 is generally one section (20 or less). If necessary, the Clerk of Course groups heats by gender, females followed by males. Alternatively, the Clerk of Course may consolidate heats across age and gender to save time.
  • In the high jump, we have two flights: starting heights below 5 feet followed by starting heights 5 feet and up
    Entry Procedures
  • At the registration desk, we issue a racing number to all entrants, to be pinned to the front of the running jersey.
  • We sell blocks of numbers to youth coaches for each team member at $4.00 each.
  • We also issue a sign up sheet to each coach, to be completed for each team member receiving a number.
  • The coach must return the completed sign-up sheet to the registration desk.
  • To save time meet day morning, coaches may export a Hy-Tek ZIP file to send entries via e-mail to meet director Craig Chasse, and you can pay by club check the day of the meet
        Helpful tip: just enter your whole team and then only pay for the ones who show up that morning.
        If you don't use Hy-Tek, you can download it for free at www.hy-tekltd.com/downloads.html and near the bottom of the page, click on the TEAM MANAGER 2.0 Lite option to download the trial version) and enter your team.
        You can also register at Active.Com, if you know who is coming in advance, as you must pay when you register at Active.Com
  • Coaches should remind athletes to stay in their lanes so they may be properly scored.
    Finish Line and Scoring Procedures
  • At the finish line, three lane judges, and a head judge are responsible for place finishing.  At least three officials are responsible for timing, including one designated head timer.  Additionally, an official is designated as the chief scorer.  At least two officials are assigned to the FAT system if used.
  • Upon completion of each race, based upon placement of the athletes by lane by the head judge, with assistance from the three judges as needed, the lane judges write the bib number of the athlete to the heat sheet in the proper order of finish as called by the head judge.  The head judge or a runner holds the heat sheets for each event. Upon completion of each race, the heat sheet is to given to the head scorer who places the finish time next to the athlete's name, as provided by the head timer.  We use the FAT system as a back-up system for athletes under 15 and as the primary system for athletes 15 and over, if staff is available. We use hand held times on the heat sheets for all races on race day if FATs were not immediately available.  Once the times are placed on the heat sheet, we copy the heat sheet and sent it to the registration table for posting, as soon as possible.  We file the original in the results folder for the race transcriber to post the final results on our web site.  Later in the meet or at the end of the meet, we affix FAT times, when available, to the original heat sheets. -->